This position will manage and execute off-site and on-site meeting logistics for proposals, site recommendations and visits, contract negotiations, and budget management for assigned accounts.
RESPONSIBILITIES:
- Ability to calculate annual budgets and develop contracts for food and beverage functions, facility rental, audiovisual, on-site temporary support, exhibits, and other conference supplies as needed.
- Work cross-functionally with various departments, some of which directly represent the association to ensure a successful meeting.
- Assign and manage the meeting space and hotel room block.
- Coordinate VIP management and requests (i.e. amenities, housing and transportation).
- Review, reconcile, and manage invoices and perform post meeting follow-up and assessment.
QUALIFICATIONS:
- Bachelor’s Degree required with minimum of 2 years of conference management experience.
- CMP a plus.
- Current on hospitality trends and topics.
- Skilled in negotiations and logistics management.
- Excellent interpersonal and collaboration skills with a commitment to excellence in professionalism for both internal and external customers, as well as our vendors.
- Ability to communicate with a wide range of people within the larger AJJ, Inc. corporate team within the corporate structure.
- Excellent organizational skills with strong project management attributes that involve intricate planning, attention to detail, and follow-up.
- Progressive thinker with good decision-making skills.
- Ability to work independently and as a part of a team.
- Proficiency in Microsoft Office products.
- Ability to travel approximately 5-6 times a year.